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Fund Development and Grants Administrative Assistant

Reporting to the CEO, the Fund Development and Grants Administrative Assistant is responsible for assisting with grant and scholarship cycles, fundraising appeals and WCF (Whistler Community Foundation) events.

This is an exceptional opportunity for a someone who shares our commitment to climate action, diversity, equity, and inclusion and shares our vision to be impactful in supporting the charities and organizations that address evolving community needs.

Fund Development (50% or 7.5 hrs/week)

  • Assist the CEO with Donor Cycle (prospecting, cultivating, soliciting and stewarding)
  • Support the CEO with building Endowment Funds (Identifies prospective fund holders, develops, and documents strategies for building relationships with new and currently endowed fundholders)
  • Work with the CEO and Communications and Community Engagement Coordinator to plan and implement a program to engage WCF Ambassadors
  • Work collaboratively to implement a structured program that encourages donations including annual gifts, monthly gifts, legacy gifts, and corporate sponsorship
  • Research grants and other funding opportunities for WCF and local non-profits

Event and Program Management (30% or 4.5 hrs/week)

  • Coordinate a minimum of 3 community events annually (for example: Grants, Fund Advisor, Ambassador, WCF Social, Fundraiser)
  • Lead a team of volunteers and board members to assist with implementation of events
  • Assist Communications and Community Engagement Coordinator and liaise with Vital Signs Committee to produce Whistler’s Vital Signs publications and events

Administrative (20% or 3 hrs/week)

  • Maintains donor records in Donor Relationship Management software (CSuite) including research WCF donor trends
  • Liaise with CEO to run full grant and scholarship cycle (application, evaluation, payments, follow ups)

Qualifications, Experience & Education

  • Passion for community building
  • Relevant post-secondary education required (business, communications/marketing or nonprofit leadership with fundraising experience)
  • Knowledge of Nonprofit sector either as a volunteer or employee an asset
  • Ability to take personal initiative and work both independently and as a productive and supportive team member
  • Strong organizational skills in planning and completing projects by agreed deadlines; high attention to detail and accuracy
  • Ability to prioritize tasks
  • Experience in managing intersecting programs and policies
  • Demonstrate interpersonal skills through working effectively and communicating with a variety of different audiences
  • Experience in writing development proposals and delivering presentations to a wide range of audiences
  • Strong event management skills
  • Competent with computer programs and software – Word, Excel, Power Point, Databases
  • Ability to demonstrate a flexible approach to new tasks
  • Able to exercise discretion and tact with sensitive and confidential situations


Working Conditions

This will be a work-from-home position but to best support the needs of the foundation, location is preferred to be Whistler, Pemberton, Mt Currie, Squamish to be available for in person Whistler meetings that will contribute to relationship building.

Schedule- Overlap required with CEO 2 days per week (Tuesday and Wednesday) but otherwise flexible based on job duties and personal needs. These do not have to be full days.

Be available for in person and online meetings including occasional evenings

$35/month benefit to support use of home office space

4% vacation pay (2 weeks) in accordance with BC Employment Standards

5 paid illness/injury days, 3 unpaid days per year in accordance with BC Employment Standards

15 hours per week, $25 per hour

Research shows that women and people from underrepresented groups are less likely to apply if they haven’t satisfied every requirement. If you think you meet most criteria of what we’ve described, but aren’t sure, please apply.

WCF is proud to be an equal opportunity employer and celebrates diversity. We welcome all applicants regardless of race, colour, gender, age, religion, sexual orientation, disability status or national origin.

Have we piqued your interest?

Applications are now closed.

WCF is working on being actively anti-racist in everything we do and we hope that you will join us as we follow-through on this commitment. 

Anti-racism, decolonization and equity work are directly grounded in Sustainable Development Goal (SDG) #10, Reduced Inequalities. As WCF works to progress and support the SDGs across our work, we must also acknowledge that dismantling racism is included in and inherent to these goals.